Capital Construction Information

UNIVERSITY OF ARKANSAS

CAPITAL CONSTRUCTION POLICIES AND PROCEDURES

Included herein is the necessary information and forms (see Appendices) needed to complete documentation for Capital Construction Projects. If further information or clarification is needed, please call the Finance and Administration Department of the University of Arkansas System at 686-2920.

I. Project Approval

A. Campus level approvals

B. Board of Trustees approval, Board Policy 730.1

II. Project Funding

A. Sources of funding

B. Method of Finance (MOF)

C. Revisions to Method of Finance

III. Engagement of Design Professionals

A. Consultant Selection Procedures

B. Consultant Contract

C. Process for Obtaining Design Professional or Professional Service Contracts

D. Award

E. Contract Documents

F. Design Process Management

G. Plan Review

IV. Design Standards

A. Arkansas Fire Prevention Code

B. ADA Laws

C. Earthquake Resistant Design

D. Flood Plain Guidelines

E. Arkansas Economic Development Commission

F. Institutional Design Guidelines

V. Design Review and Approvals

A. Department of Health

B. State Fire Marshall

C. Department of Labor

D. Arkansas Department of Environmental Quality

E. Licensing Agency for the Blind

F. High and Transportation Department

G. Department of Human Services, Office of Long Term Care

VI. Project Bidding and Award

A. Advertising and Award

B. Competitive Quote Bid

C. Emergency Contracting

D. Sole Source

E. Competitive Sealed Bids

                1. Authority for opening Bids

                2. Bid Opening and Recording

                3. Scrivener Errors

                4. Contractor’s License

                5. Alarm System License

                6. Asbestos License/Certification

                7. Bid Bonds

                8. Alternates

F. Trench or Excavation Safety

G. Davis-Bacon Act (Federally Funded Project Requirement)

H. Arkansas Department of Labor Prevailing Wage Rates

I. Acknowledgement of Addenda

J. Contract Time

K. Late Bids, Facisimile/Telegraphic Bids or Modifications

L. Obligations of Bidders

M. Additions to or deletions from the Documents

N. Announcing Low Bidder

O. Unsuccessful Bid

P. Performance Bond

Q. Insurance