1. PROJECT DOCUMENT MANAGEMENT
    1. During Construction: The contractor shall, during the progress of the work, keep an accurate record of all changes, additions, deletions, and corrections from the layouts shown on the drawings. Record of changes may be kept by accurately marking all changes on a set of prints during the progress of the project. Exact locations of all underground utility service entrances and their connections to utility mains as well as all valves, etc., which will be concealed in the finished work shall be accurately indicated on the drawings by measured distances. Depths as well as horizontal distances shall be shown. The Design Consultant shall verify and add to information as required and transmit these reproducible prints to the Institution as outlined in item 2. Below. Further, the contractor shall furnish the Design Consultant for review and approval prior to transmission to the Institution, the contractor’s one-year acceptance warranty, bonds, roof warranties, termite inspection, maintenance and operation manuals, and operation training, air balance data, shop drawings, catalog data, as-built "record" reproducible sepia prints, etc., as called for under the various divisions of specifications. From this material collected by and through the contractor and the several sub-contractors, the Design Consultant shall cause to be prepared and furnish to the Institution a neatly bound folio containing the manufacturer’s instructions, arrangement drawings and detailed parts identification on all items of operable equipment of a plumbing, electrical, or mechanical nature built into and part of the project covered by the construction documents. Depending upon the size of the project, the folio may be divided into volumes covering the various elements of work such as electrical, plumbing, heating, ventilating, air conditioning, refrigeration, elevators, building hardware, special equipment and such other divisions as may be deemed appropriate.
    2. Completion Certificates, Affidavits, etc.

Before final payment the contractor shall furnish to the design professional quadruplicate executed copies of current editions of AIA standard documents as follows:

G704 Certificate of Substantial Completion

G706 Contractor’s Affidavit of Payment of Debts and Claims (Appendix 26)

G706A Contractor’s Affidavit of Release of Liens (Appendix 27)

G707 Consent of Surety of Final Payment (Appendix 28)

Copies of the above documents will be attached to the contractor’s final payment request.

C. Completion of Construction –

The Design Consultant shall provide to the Institution a copy of the material outlined in item 1. above in a neatly bound folio. In addition, the Design Consultant shall furnish one (1) set of original construction documents to the Institution corrected as required from contractor information above. The original construction documents are to be prints on .005 – inch polyester film or similar copies of the Architect’s original tracings. If requested by the Institution, the Design Consultant is to also furnish the above-corrected as-built drawings in the form of AutoCAD drawing files recorded on 3-1/2" double-sided high-density diskette(s) in IBM PC compatible format.