- During Construction
The Contractor shall, during the progress of the work, keep an accurate record of all changes, additions, deletions, and corrections from the layouts shown on the drawings. Record of changes may be kept by accurately marking all changes on a set of prints during the progress of the project. Exact locations of all underground utility service entrances and their connections to utility mains, as well as all valves, etc., which will be concealed in the finished work, shall be accurately indicated on the drawings by measured distances. Depths as well as horizontal distances shall be shown. The Design Professional shall verify and add to information as required and transmit these reproducible prints to the institution. The Contractor shall furnish the one-year acceptance warranty, bonds, roof warranties, termite inspection, maintenance and operation manuals, and operation training, air balance data, shop drawings, catalog data, as-built “record” reproducible sepia prints, etc., as called for under the various divisions of specifications, to the Design Professional for review and approval prior to transmission to the institution. From this material collected by and through the Contractor and the several Subcontractors, the Design Professional shall prepare and furnish to the institution a neatly bound folio containing the manufacturer’s instructions, arrangement drawings, and detailed parts identification on all items of operable plumbing, electrical, or mechanical equipment built into and part of the project covered by the construction documents. Depending upon the size of the project, the folio may be divided into volumes covering the various elements of work such as electrical, plumbing, heating, ventilating, air conditioning, refrigeration, elevators, building hardware, special equipment and such other divisions as may be deemed appropriate.
- Completion Certificates, Affidavits, etc.
Before final payment the contractor shall furnish to the Design Professional executed copies of current editions of AIA standard documents as follows:
AIA G704-2000, Certificate of Substantial Completion (Appendix 45)
AIA G706-1994, Contractor’s Affidavit of Payment of Debts and Claims (Appendix 49)
AIA G706A-1994, Contractor’s Affidavit of Release of Liens (Appendix 50)
AIA G707-1994, Consent of Surety to Final Payment (Appendix 51)
Copies of the above documents will be attached to the contractor’s final payment request.
- Completion of Construction
The Design Professional shall provide to the institution a copy of the material outlined above in a neatly bound folio. In addition, the Design Professional shall furnish one (1) set of original construction documents to the institution corrected as required from Contractor information above. The original construction documents are to be prints on .005 – inch polyester film or similar copies of the Architect’s original tracings. If requested by the institution, the Design Professional is to also furnish the above-corrected as-built drawings in the form of AutoCAD electronic drawing files on a CD or USB external flash drive.