In 2014, the Board of Trustees of the University of Arkansas engaged BerryDunn to conduct an Information Technology Assessment for all campuses and units of the University of Arkansas System.
The Board’s purpose was to assess IT System-wide and identify opportunities to reduce costs, create operational efficiencies and improve security.
Top Recommendation: “The University System should consider moving to a shared ERP platform over time. Moving to common and shared ERP products requires careful and deliberate discussion and planning. It can lead to cost reductions and operational efficiencies but requires significant change for people and processes at the institutional level. Currently several System schools are considering, or will need to consider, new ERP systems because the current system is at end-of-life.”
At the Board of Trustees Annual Retreat in August 2015, the Board charged the President to move forward with the project. The President met with his cabinet of Chancellors in September 2015, and support to move forward with project was unanimous.
The Council of UA Campus CIO’s was asked to serve as the RFP Evaluation and Selection Committee, to select consulting group to guide the project. An RFP was issued in October 2015 and the Committee recommended awarding the consulting engagement to ISG Public Sector in January 2016
ISG’s scope of services included: support the University with design of an ERP procurement strategy, development of system requirements, preparation of RFPs, vendor evaluation/selection, and contract negotiations, with an option to provide advisory oversight services during deployment.
The RFP for ERP Solution was published on October 7, 2016 and proposals were due on December 16, 2016. The Evaluation Team reviewed five proposals, participated in week-long software demonstrations with three finalists, and posted an Intent to Award to Workday in August 2017.
The RFP for ERP Implementation Services was released November 1, 2017 and proposals were received on December 14, 2018. The Evaluation Team expects to review proposals and conduct interviews in the spring of 2018 with an Intent to Award by June 1, 2018.
About the UA System
The University of Arkansas is a comprehensive, multi-campus, publicly aided institution dedicated to the improvement of the mind and spirit through the development and dissemination of knowledge. The University embraces and expands the historic trust inherent in the land-grant philosophy by providing access to academic and professional education, by developing intellectual growth and cultural awareness in its students, and by applying knowledge and research skills to an ever-changing human condition. (Adopted by the University of Arkansas Board of Trustees, 1989).
The Arkansas General Assembly established the university in Fayetteville in 1871 as the Arkansas Industrial University, and under the Morrill Act of 1862, it became the state land-grant institution and first state-assisted college in Arkansas. On opening day, January 22, 1873, there were four teachers and eight students. Arkansas Industrial University became the University of Arkansas in 1899, reflecting the institution’s broadened academic mission.
In 1873, the university established a campus in Pine Bluff, which was named Branch Normal College and later designated as a land-grant institution under the second Morrill Act of 1890. The college separated from the university in 1927 and was renamed Arkansas Agricultural, Mechanical & Normal (AM&N) College. It rejoined the UA System in 1972 when it became the University of Arkansas at Pine Bluff, the state’s oldest and largest historically black college. In 1879, the university accepted responsibility for academic management and operation of a privately established nonprofit medical campus in Little Rock. This campus merged into the system in 1911, and is now known as the University of Arkansas for Medical Sciences.
In 1959, the UA Board of Trustees created the Division of Agriculture as a separate administrative entity charged to coordinate an integrated agriculture program. The division is comprised of two principal units: the Agriculture Experiment Station and the Cooperative Extension Service. In 1969, Little Rock University joined the UA System, becoming the University of Arkansas at Little Rock, the state’s leading metropolitan campus. In 1971, Arkansas A&M College joined the system and became the University of Arkansas at Monticello. The UAM Colleges of Technology in Crossett and McGehee were added in 2003.
Phillips Community College in Helena joined the system in 1996, becoming Phillips Community College of the University of Arkansas. The college soon added campuses in Stuttgart and DeWitt. Also in 1996, Red River Technical College in Hope joined the system and was renamed the University of Arkansas Community College at Hope. In 1998, Gateway Technical College in Batesville joined the system with the passage of a county sales tax and was renamed the University of Arkansas Community College at Batesville, serving Independence and Cleburne counties. In 2001, Petit Jean College joined the system and was renamed the University of Arkansas Community College at Morrilton. Also in 2001, Cossatot Technical College joined the system and was renamed Cossatot Community College of the University of Arkansas. The college is located in De Queen with satellite campuses in Nashville and Ashdown. In 2002, Westark Community College joined the system and was renamed the University of Arkansas at Fort Smith, beginning its transition from a two-year to a four-year institution.
Other additions to the UA System include the Arkansas School for Mathematics, Sciences and the Arts on January 1, 2004, the University of Arkansas Clinton School of Public Service on July 1, 2004, the Winthrop Rockefeller Institute in 2006, and the University of Arkansas eVersity in 2015. The System recently merged with Pulaski Technical College and with Rich Mountain Community College.